Field Retain? Incoming Subfields TIND Subfields Label MARC Definition Instructions Comments / Details • All TIND fields should have both indicators set to blank, except where specially noted in column 1. • Incoming subfields (column 3) do not indicate a specific order. Subfields should be processed in the order in which they appear in the MARC record. • TIND subfields (column 4) do indicate an order. Add or combine subfields using this order LDR BibLvl move data, drop byte 07 Bibliographic level Move to 903__b LDR format move data, drop byte 06 Type of record Translate to 336__a. Use mapping on 2nd tab of MARC Fields for TIND 20190208 001 move data, drop OCLC Number Delete 001 but put OCLC number into 901__o See instructions for 901 003 drop Control Number Identifier 005 drop Date and Time of Latest Transaction 006 drop Additional Material Characteristics 007 drop Physical Description Fixed Field 008 date1, date2 move data, drop bytes 07-10, 11-14 Fixed Fields Delete 008 but preserve dates in 269__a,b if no more specific dates are available. Use only 4-digit years - drop other date formats, e.g., 19uu, etc. Specific dates are the dates of an issue of a periodical, date of a specific photo, etc. The more specific date should be used in 260/269. Use dates from 008 as a date of "last resort". 269 is highly desirable but not required when date is unknown 008 lang move data, drop bytes 35-37 Language code Move to 041__a unless 041 already present 009 drop Local Field 010 drop Library of Congress Control Number 013 drop Patent Control Information 015 drop National Bibliography Number 016 drop National Bibliographic Agency Control Number 017 drop Copyright or Legal Deposit Number 018 drop Copyright Article-Fee Code 020 drop International Standard Book Number 022 drop International Standard Serial Number 02470 drop Obsolete. Do not use Call numbers and identifiers now go in 02480_a 02480 drop a Local Identifier/Call number 025 drop Overseas Acquisition Number 026 drop Fingerprint Identifier 027 drop Standard Technical Report Number 028 drop Publisher or Distributor Number 030 drop CODEN Designation 031 drop Musical Incipits Information 032 drop Postal Registration Number 033 drop Date/Time and Place of an Event 034 drop Coded Cartographic Mathematical Data 035 drop System Control Number 036 drop Original Study Number for Computer Data Files 037 drop Source of Acquisition 038 drop Record Content Licensor 040 drop Cataloging Source 041__a retain a a Language Code 042 drop Authentication Code 043 drop Geographic Area Code 044 drop Country of Publishing/Producing Entity Code 045 drop Time Period of Content 046 drop Special Coded Dates 047 drop Form of Musical Composition Code 048 drop Number of Musical Instruments or Voices Codes 050 drop Library of Congress Call Number 051 drop Library of Congress Copy, Issue, Offprint Statement 052 drop Geographic Classification 055 drop Classification Numbers Assigned in Canada 060 drop National Library of Medicine Call Number 061 drop National Library of Medicine Copy Statement 066 drop Character Sets Present 070 drop National Agricultural Library Call Number 071 drop National Agricultural Library Copy Statement 072 drop Subject Category Code 074 drop GPO Item Number 080 drop Universal Decimal Classification Number 082 drop Dewey Decimal Classification Number 083 drop Additional Dewey Decimal Classification Number 084 drop Other Classification Number 085 drop Synthesized Classification Number Components 086 drop Government Document Classification Number 088 drop Report Number 090 drop Local call number 100 move data, drop 6, a, b, c, d, e, q Personal Name Move data to 7001_ See instructions for 7001 110 move data, drop 6, a, b, c, d, e Corporate Name Move data to 7102_ See instructions for 7102_ Note: $b is often repeated 111 move data, drop 6, a, c, d, e, f, n, p, t Meeting Name Move data to 711__ See instructions for 711__ 130 drop Uniform Title This field is not useful for TIND 210 drop Abbreviated Title 220 drop Key Title 240 drop Uniform title 242 move data, drop 6, a, b, p, n Translation of Title by Cataloging Agency Move data to 246__ 230 drop Collective Uniform Title 245__ retain 6, a, b, f, p, n, k 6, a, b, p Title Combine$n and $p into a single $p (part/vol/issue, etc). Append $f and $k to $b if it exists, else create a new $b and put it there. Keep 6 as is. Use $p for vol/date/part, etc. designations, e.g., specific volumes, issue dates, etc. 245__c move data (see note) b Interviewer/Interviewee Append $c to end of $b or add to new $b FOR ORAL HISTORIES ONLY 246__ retain 6, a, b, p, n 6, a Varying Form of Title Combine all subfields into $a 247 drop Former Title 250__ retain a a Edition Statement 254 drop Musical Presentation Statement 255__ retain a, b, c a, b, c Cartographic Mathematical Data 256 drop Computer File Characteristics 257 drop Country of Producing Entity 258 drop Philatelic Issue Data 260__ retain 6, a, b, c 6, a, b, c Publication, Distribution, Etc Delete all square brackets. Delete :;, when occuring at the end of a subfield 263 drop Projected Publication Date 264 move data, drop 6, a, b, c Publication, Distribution, Etc. Move data to 260__ 6, a, b, and c unless 260 already present When 260 and 264 are present, use 260, drop 264. When mulitple 264s are present, use the first one and drop the rest. 269__ drop a, b TIND internal normalized date E.g., 2019-06-13, or 2019-06 (month) or just 2019 if that's all you know is the year When possible use the most specific date as possible when readily available. A year can be used from the Date 008 fixed field, or 260/264 $c or other source of information such as a landing page or information in the title. Use your judgement about when these specific dates are worth the effort, e.g., long newspaper or journal runs are most useful when users can sort down to the day level. 270 drop Address 300__ retain 3, a, b, c a, b, c Physical Description Delete all square brackets. Delete :;, when occuring at the end of a subfield. Capitalize first letter of $3 if necessary and insert at the beginning of $a 307 drop Hours, etc. 310 drop Current Publication Frequency 321 drop Former Publication Frequency 336 drop Content Type 336__a drop V2F_PUB_TYPE Assign type of digital resource (Image, Video, etc.) from controlled list 337 drop Media Type 338 drop Carrier Type 340 drop Physical Medium 341 drop Accessibility Content 342 drop Geospatial Reference Data 342_0c drop Sheet Name Record here Sheet Name only for map collections 342_0d drop Sheet Number Record here Sheet Number only for map collections 343 drop Planar Coordinate Data 344 drop Sound Characteristics 345 drop Projection Characteristics of Moving Image 346 drop Video Characteristics 347 drop Digital File Characteristics 348 drop Format of Notated Music 351 move data, drop a, b Organization and Arrangement Combine $a and $b and move data to 505__a 352 drop Digital Graphic Representation 355 drop Security Classification Control 357 drop Originator Dissemination Control 362 drop Dates of Publication and/or Sequential Designation 363 drop Normalized Date and Sequential Designation 365 drop Trade Price 366 drop Trade Availability Information 370 drop Associated Place 377 drop Associated Language 380 drop Form of Work 381 drop Other Distinguishing Characteristics of Work 382 drop Medium of Performance 383 drop Numeric Designation of Musical Work 384 drop Key 385 drop Audience Characteristics 386 drop Creator/Contributor Characteristics 388 drop Time Period of Creation 490__ retain a, v a Series Statement Combine into $a 500__ retain a a, 3 General Note Append $3 when more information about the type of note is desired For note fields coming in from METS, assign to $3 the value of the @type attribute when the field maps to 500. 501 drop With Note 502__ retain a, b, c, d, g, o a Dissertation Note Combine into single $a 504 drop Bibliography, etc. Note 505__ retain a, g, r, t a Formatted Contents Note Combine into single $a 506 move data, drop a Restrictions on Access Note Move data to 542__f 507 move data, drop a a Scale Note for Graphic Material Move data to 255__a unless 255__a already present. 508 drop Creation/Production Credits Note 510 drop Citation/References Note 511 drop Participant or Performer Note 513 drop Type of Report and Period Covered Note 514 drop Data Quality Note 515 drop Numbering Peculiarities Note 516 drop Type of Computer File or Data Note 518 drop Date/Time and Place of an Event Note 520__ retain a a Summary, etc. 521 drop Target Audience Note 522__ retain a a Geographic Coverage Note 524__ retain a a Preferred Citation 525 drop Supplement Note 526 drop Study Program Information Note 530 drop Additional Physical Form available Note 532 drop Accessibility Note 533 drop Reproduction Note 534 drop Original Version Note 535 drop Location of Originals/Duplicates Note 536__ retain a a Funding Information Note note (@type="funding") 538 drop System Details Note 540__ retain a, b a Terms Governing Use and Reproduction Note Permission to publish/print etc. 541__ retain c, a, d a Immediate Source of Acquisition Note 542__ retain f f Restrictions Copyright statements 544 drop Location of Other Archival Materials Note 545__ retain a a Biographical or Historical Data 546__ retain a a Language Note 547 drop Former Title Complexity Note 550 drop Issuing Body Note 552 drop Entity and Attribute Information Note 555 drop Cumulative Index/Finding Aids Note 556 drop Information About Documentation Note 561 drop Ownership and Custodial History 562 drop Copy and Version Identification Note 563 drop Binding Information 565 drop Case File Characteristics Note 567 drop Methodology Note 580 drop Linking Entry Complexity Note 581 drop Publications About Described Materials Note 583 drop Action Note 584 drop Accumulation and Frequency of Use Note 585 drop Exhibitions Note 586 drop Awards Note 588 drop Source of Description, Etc. Note 590 drop Local Note 600__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Personal Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". Replace all other subfields with a space 610__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Corporate Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". Replace all other subfields with a space 611__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Meeting Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". Replace all other subfields with a space 630__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Uniform Title Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". Replace all other subfields with a space 647 drop Subject Named Event 648 drop Subject Chronological Term 650__ retain a, b, c, v, x, y, z a Subject Topical Term Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". Replace all other subfields with a space 651__ retain a, v, x, y, z a Subject Geographic Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". Replace all other subfields with a space 653 drop Index Term - Uncontrolled 654 drop Faceted Topical Terms 655__ retain a, v, x, y, z, 2 a, 2 Genre/Form Combine subfields a,v,x,y,z into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with " -- ". 656 drop Occupation 657 drop Function 658 drop Curriculum Objective 662 drop Hierarchical Place Name 69X drop Local Subject Access Fields 7001_ retain 6, a, b, c, d, e, q 6, a, e Personal Name Combine subfields a, b, c, d into $a. Retain subfield e in $e 7102_ retain 6, a, b, e 6, a, e Corporate Name Combine subfields a, b into $a. Retain subfield e in $e Note: $b is often repeated 711__ retain 6, a, c, d, e, f, n, p, t 6, a, e Meeting Name Combine subfields into $a. 720 move data, drop a, e Added Entry-Uncontrolled Name Move data to 7001_ 730 drop Uniform Title 740 drop Added Entry–Uncontrolled Related/Analytical Title 747 drop Named Event 748 drop Chronological Term 750 drop Topical Term 751 drop Geographic Name 752 move data, drop a, b, c, d, f, g Hierarchical Place Name Move data to 651__a Replace subfields with " -- " 753 drop System Details Access to Computer Files 754 drop Taxonomic Identification 755 drop Genre/Form Term 758 drop Resource Identifier 760 drop Main Series Entry (OCLC) 762 drop Medium of Performance Term 765 drop Original Language Entry 767 drop Translation Entry 770 drop Supplement/Special Issue Entry 772 drop Supplement Parent Entry 773__ retain t, j, k, o t, j, k, o Host Item Entry 774 drop Constituent Unit Entry 775 drop Other Edition Entry 776 drop Additional Physical Form 777 drop Issued With Entry 778 drop Other Edition Entry 780 drop Preceding Entry 781 drop Subdivision Linking Entry - Geographic Subdivision 782 drop Subdivision Linking Entry - Chronological Subdivision 785 drop Subdivision Linking Entry - Form Subdivision 786 drop Subdivision Linking Entry - Data Source Entry 787 drop Subdivision Linking Entry - Other Relationship Entry 788 drop Subdivision Linking Entry - Complex Linking Entry Data 799 drop Local "hook" for batch loads 800 drop Series APersonal Name 810 drop Series Corporate Name 811 drop Series Meeting Name 830 drop Series Added Entry 851 drop Physical Location This is now added from column in spreadsheet 852__ drop Location /Archive/Repository This is now added from column in spreadsheet 856 drop Electronic Location and Access Use for our own web links 880__$6245 retain and copy 6, a, b, p, n 6, a, b, p Non-Roman Scripts Process/combine subfields like for 245. Then copy to 912 without $6 Native treatment of 880 coming in a future enhancement. Retain for that update but for now copy to 912 880__$6260 retain and copy 6, a, b, c 6, a, b, c Non-Roman Scripts Process/combine subfields like for 260. Then copy to 913 without $6 880__$6100 retain and change $6 value Change $6 value from "100-1" to "700-1"; Make sure indicator to be [1,""]; Make sure subfields are in the original order: $6,$a,$d 883 drop Machine-generated Metadata Provenance 884 drop Description Conversion Information 885 drop Matching Information 907 move data, drop a Millennium Record Number Trim to b + 8 digits. Move to 901 $m and use in link to catalog record 856 Delete initial period and final check-digit, e.g., .b10280302x -> b10280302 9XX drop Drop all other 9XX fields Local TIND 9XX Fields to ADD Reminder: Fields 901, 902, 903 are not repeatable. All applicable subfields should be written to a single field. E.g., $a, $f, $g, $m, $o all go in the same 901 field. 901__a Ark identifier for METS file Required when applicable 901 is internal field used for IDENTIFIERS 901__f Ark identifier for finding aid Optional 901__g PJID:DBID from GenDB Required when applicable 901__m Millennium record number Optional 901__o OCLC Number Optional Strip off initial letters, e.g., ocm, ocn, etc. and all initial zeroes. e.g., ocm00080599 -> 80599 902__d Date of batch file creation Required 902 is internal field use for RECORD CREATION DETAILS. It's good policy to fill in the optional fields too 902__f METS filename or other file used as source of data Required when applicable for METS filenames 902__n Batch uploader's initials Required 902__p Description of the process and programs used Optional 903__b Bibliographic level 903 is used for various BIBLIOGRAPHIC CODES from the MARC record 950__a Local/Administrative Notes Use for local notes. Optionally $3 for note type 950 is repeatable and can be used for internal administrative notes. Especially useful for pulling together records of administrative interest. Example: $aMissing Cal Heritage Images 982__a Short collection name Displays in facet. REQUIRED Every batchload must have 982 $a and $b. Use only from master spreadsheet of collection names 982__b Long collection name Displays in record. REQUIRED 982__p Project Name May display in record -- NOT REQUIRED 991 Restricted Create restricted collection 991__a and create roles that can access each. When setting an existing collection to dark, add it to this collection by updating the record 991 field. When two collections are associated with a record, the most restrictive policy applies Examples: 991__a = "Restricted2Bancroft" 991__a = "Restricted2EAL" 991__a = "Restricted2Admin" Example restricted record: https://digicoll.lib.berkeley.edu/record/55168 852__c Library Location REQUIRED Use 852 -- Repository column from spreadsheet 998 AV streaming 02480 Local Identifier/Call number